Thank you for your interest in calligraphy services with The Constant Scribe!

Envelopes

Some paper requires additional preparation of the surface to get it ready to receive ink and may incur an additional fee per set.  Please provide an additional 15 envelopes per every 100 to allow for testing of surface and for my mistakes, your corrections, and last minute additions to your list.  Pens will occasionally ‘snag’ on a fiber in the paper and ruin an envelope.  Although I take great care in execution of names and addresses, I am human and I do make mistakes!

Some envelopes, such as dark, opaque, silver, lined, or textured present unique challenges and require additional preparation before lettering  and may be subject to additional charges.  Some papers are simply impossible to letter upon with pen and ink and for these a standard writing instrument must be used.  Please check with your printer/stationer before ordering.

Turn-around time is normally 100 envelopes per week.  I will schedule a window of time for your wedding/project, so it is important that you have your envelopes ready to go for the agreed upon time frame.  Please don’t forget to factor in any shipping/mailing time as you make your plans.

All envelopes will be proof-read four times before delivery:  twice by me and twice by proofreaders.  If you should find a mistake, I will re-do any errors immediately at no cost to you.  If you discover an error in the list you provided and need a re-do, I will re-do at the original agreed upon cost per set.

I allow for a one-time batch of additions to the list after delivery.  After that, ‘just one mores’ will be billed at the original fee plus $2. 

Invitation Address List

Please submit your list as a Microsoft Word document.  I cannot accept hand written guest lists.   I will read through your list carefully before beginning work and will make color coded notations to alert myself to unusual spellings, extra long lines, incomplete addresses, etc., so please submit your list in black only, 12 pt. Arial.   Please spell out all abbreviations (Street, Boulevard, Road, Place, etc.) 

Address List Format:

Mr. and Mrs. John Doe

123 Main Street

Anytown, State

Zip Code

John and Sarah

Ryan and Elizabeth

I use Crane's Wedding Blue book for questions of etiquette; however, I do realize that some brides prefer a less traditional approach.  I will be happy to answer any questions you might have and give my opinion if asked, but ultimately I respect the bride's wishes with regard to matters of etiquette.

You may have many questions such as when, where, and how to choose and order your invitations, how soon you need to order them, how soon they must be mailed, and when to hire your calligrapher.  

Requests for Estimates

You may contact me by email or by phone.  I check emails early in the morning, around lunchtime, and early evening.  I generally don't answer my phone while I'm working, so please leave me a detailed message and I will return your call as soon as possible--most of the time on the same day.

We'll discuss the details of your wedding and I'll write up a Proposal (PDF) based upon our conversation and send it to you via email.

Once the proposal is accepted, and I have received a non-refundable deposit of $50, (will be taken off your remaining balance at final invoice) I will reserve time for your project in my schedule.  Receipt of deposit constitutes a binding contract.  I usually book about 2-3 months ahead.  It's a good idea to allow at least 4 months ahead for summer weddings (June, July, August).  Remember, you'll need to allow mailing time as well as time for me to letter the envelopes!

Menus, Place cards, Table cards, and other calligraphic services.

All scheduling, materials drop off, pick up, and mailing dates will appear on your Proposal/Estimate. 

Scheduling

I will honor the time frame that we have agreed upon and schedule your job accordingly.  I cannot, however, guarantee the agreed upon delivery date if the envelopes (or other calligraphic projects) have not arrived to me on time.  Depending upon how late the envelopes arrive, there may be an additional charge of $25 per 100 envelopes.

Payment

There is a $50 non-refundable deposit to reserve your spot.  This will be taken off your remaining balance on the final invoice.  Fifty percent down payment (based on the estimated costs) is needed before starting work and the balance to be paid in full before the completed job is released to you.

Shipping

If you are shipping your materials to me from out of town, I will send you a confirmation as soon as they arrive.  I am happy to inventory your items when they arrive directly from the stationer.  When completed, I will return them to you via USPS Priority Mail with Tracking and Delivery Confirmation, at the clients expense.  I cannot be responsible for damages incurred during shipping.

Policies updated 1/2011